GDPR & Privacy Policies

İŞİNOLACAK BİLGİ TEKNOLOJİLERİ YAPAY ZEKA İNSAN KAYNAKLARI TİCARET VE SANAYİ ANONİM ŞİRKETİ

CLARIFICATION TEXT FOR INDIVIDUAL MEMBERSHIP

As İşinolacak Bilgi Teknolojileri Yapay Zeka İnsan Kaynakları Ticaret ve Sanayi Anonim Şirketi (“İşinolacak” or the “Company”), we respect and value the privacy of your private life. Therefore, as the data controller, within the scope of our commercial relations or our relationship with you, we would like to inform you that your personal data will be recorded, stored, and preserved in accordance with the purpose requiring their processing and in a manner that is relevant, limited, and proportionate to that purpose; that the accuracy and most up-to-date form of the personal data as provided by you will be maintained; and that such personal data may be shared with institutions authorized by law to request them, transferred to domestic or foreign third parties, assigned, classified, anonymized, and otherwise processed in accordance with the Kişişel Verilerin Korunması Kanunu No. 6698 currently in force (hereinafter referred to as the “KVKK Law”).

This Clarification Text has been prepared in order to transparently inform and enlighten you, as individual members, regarding the methods of collection of your personal data obtained from you and/or third parties during your recruitment, selection, and evaluation processes; the purposes and legal grounds for the processing of your personal data; the principles regarding any transfer of such personal data; and your rights as the data subject, all in accordance with the PDP Law and under the responsibility of İşinolacak as the data controller.

PROCESSED PERSONAL DATA

Depending on the nature of your relationship with the Company, the types and quantities of personal data processed may vary based on the reason for processing; however, your personal data shared with the Company or obtained by the Company from third parties are categorized as follows:

SHARING OF THE MEMBER'S RESUME(S), TRANSFER TO THIRD PARTIES BASED ON THE CANDIDATE'S PREFERENCES

• The MEMBER's resume(s) are transferred to third parties based on the candidate’s preferences. In this context, the MEMBER has two different preference options:

• If the MEMBER activates the “Show my profile in the resume pool” button, the applications made by the MEMBER will only be shared within the scope of this selection. In this case, not only the Member Companies to which the MEMBER has applied but also other Member Companies may be able to find the MEMBER if they conduct a search on the Platform. If the MEMBER opts for the "Open Resume" feature on the Platform, then entirely at their own discretion, the information (including personal and/or sensitive personal data) defined by the MEMBER in their resume can be accessed by Member Employer Companies through a search on the Platform. The candidate may opt out of this feature at any time; however, during the period in which the MEMBER chooses to display their profile in the resume pool, they will have made the information in their resume, including personal and/or sensitive personal data, publicly accessible. The MEMBER acknowledges in advance that the COMPANY has no responsibility or liability regarding the personal and/or sensitive personal data made public in this manner.

• If the MEMBER deactivates the “Show my profile in the resume pool” button, then only the companies that the MEMBER has applied to will be able to view their CVs, including personal data.

The MEMBER can block/restrict access and/or storage of their resume and consequently their personal and/or sensitive personal data by specific companies on the Platform. However, once a company is blocked/restricted, job postings from that company will no longer be displayed to the individual user.

Furthermore, we would like to point out that if you are a Member Company/Authorized Representative, any data you have shared with the Member Company or its Authorized Representative during your communication will be stored in our system solely for the purpose of being downloaded by the Member Company Representative onto their computer, and will be automatically deleted by us after 1 (one) month. These data will not be subject to any retention and the COMPANY will bear no responsibility for such data following this period.

As a result of the job posting you applied for, the Member Company may wish to conduct a video interview with you. In this context, your images will be processed in real time and will be automatically deleted by our system after the video interview ends.

GENERAL PRINCIPLES REGARDING THE PROCESSING OF PERSONAL DATA, CONDITIONS AND PURPOSES OF PROCESSING

Your personal data is processed in accordance with the general principles specified in Article 4 of the Law on the Kişisel Verilerin Korunması Kanunu (KVKK), including being lawful and fair, accurate and up-to-date when necessary, processed for specific, explicit and legitimate purposes, relevant, limited and proportionate to the purposes for which they are processed, and stored for the period stipulated in the relevant legislation or required for the processing purpose.

The Company processes the personal data covered by this Disclosure Text for the purposes of enabling the job posting company to properly evaluate your application, carrying out processes for the selection and placement of Employee Candidates/Interns/Students, managing employee candidate application processes, conducting communication activities, planning human resources processes and recruitment procedures in accordance with company policies and applicable laws, fulfilling legal obligations, planning administrative and personnel affairs, providing information to authorized institutions and organizations, conducting legal processes, managing information security processes, managing job application processes, managing processes related to member satisfaction and loyalty, and conducting performance evaluations.

METHODS AND LEGAL GROUNDS FOR COLLECTING PERSONAL DATA

• Your personal data may be collected and processed by the Company through the following means:

• Submission or entry by you via digital channels,

• Uploading information and documents during communication with individual users who have applied to your job postings,

• Uploading your CV to our system,

• Responses to preliminary assessments and performance tests, document uploads, video interviews, and communication with employer companies,

• Completing Resume Information via our site,

• Access from or transfer by third parties/institutions/organizations.

These data are collected in accordance with the fundamental principles set out in KVKK and under the conditions for processing personal data outlined in Articles 5 and 6 of the KVKK, for the purposes specified in this Disclosure Text.

The cause of action for processing your personal data as covered by this Disclosure Text include: processing being directly related to the conclusion or performance of a contract, your explicit consent, the necessity of compliance with a legal obligation, and the legitimate interests of the Data Controller.

In terms of cause of action, we would like to inform you that if you contact us, the reason for recording the above-mentioned personal data is to enable us to follow up on your request, complaint, or suggestion and provide you with updates regarding the process, to manage your job application processes in cooperation with the company you applied to, to make necessary and relevant changes on our site in accordance with your preferences, and to customize our site specifically for your use. We process this data on the basis of our legitimate interests, as well as to ensure your right to receive information and to prevent any inconvenience in your application process by sharing this data with the company or company representative.

TRANSFER OF PERSONAL DATA, PURPOSES AND DURATION OF TRANSFER

Your personal data, as outlined in this Disclosure Text, must be accessible to the company and its authorized personnel where you have submitted a job application, for the purpose of evaluating your suitability for the job posting. Therefore, your personal data will be transferred by us to each company you apply to.

Additionally, we would like to inform you that due to the use of infrastructure providers located abroad, your data is transferred overseas. In this regard, we affirm that İşinolacak takes all necessary legal and administrative measures to ensure data protection and prevent any unauthorized access or potential harm.

Similarly, your personal data may be transferred to legally authorized public institutions and private persons we cooperate with, including our cloud server provider Amazon, notification and analytics service provider OneSignal, and AWS, based on the legal grounds outlined in Articles 8 and 9 of the KVKK, and limited to the purposes specified above.

Nevertheless, your UserAgent cookie may be shared with Google and Facebook if you activate the "Remember Me" feature to enhance your user experience on our website.

SECURITY OF YOUR PERSONAL DATA

To protect your personal data, the Company implements appropriate measures consistent with relevant privacy and data protection laws and regulations. Depending on the state of technology, cost of implementation, and the nature of the data, the Company employs technical and organizational measures to prevent destruction, loss, alteration, unauthorized disclosure, or unauthorized access to your data. Upon the expiration of the data processing period, your personal data will be deleted, destroyed, or anonymized in accordance with the Company’s Personal Data Processing, Storage, and Destruction Policy.

RIGHTS AND OBLIGATIONS OF THE PERSONAL DATA SUBJECT

The MEMBER is responsible for ensuring the accuracy, completeness, and up-to-dateness of the personal data they share with the Company, and, where personal data of other individuals is shared (such as references), they must confirm that such data has been lawfully obtained and that consent has been obtained from the individuals concerned. You acknowledge, declare, and undertake that the personal data of your references included in your CV has been lawfully obtained and that the references have consented to such sharing.

Applicants are also responsible for informing other individuals whose personal data they have provided to the Company about the content of this Notice and for obtaining their consent for processing (including transfer and disclosure) in accordance with this Notice.

• Under KVKK and related legislation, Personal Data Subjects have the right to:

• Learn whether their personal data is being processed,

• Request information if their personal data has been processed,

• Learn the purpose of data processing and whether the data is used in accordance with its purpose,

• Know the third parties to whom their personal data has been transferred domestically or abroad,

• Request correction of personal data if it is incomplete or incorrectly processed, and request notification of such correction to third parties,

• Request deletion or destruction of personal data if the reasons for its processing no longer apply, even if processed in accordance with the law, and request notification of such actions to third parties,

• Object to the occurrence of a result against the data subject by analyzing the processed data exclusively through automated systems,

• Request compensation for damages if they suffer loss due to unlawful processing of their personal data.

You may submit your requests regarding the rights listed above by filling out the KVKK Application Form available on our website www.isinolacak.com and sending it to us. As the Personal Data Subject, you may deliver your request, clearly and understandably stating your demands, along with identity and address verification documents, in writing and signed, either in person, by mail, or through a notary, to the Data Controller Company at “Kozyatağı Mah. Saniye Ermutlu Sk. By Otell No: 3c Kadıköy / İstanbul”, or via registered electronic mail (KEP) to [email protected].

The Company reserves the right to verify your identity before responding to your request. Your request must include: your name, surname, and if the request is in writing, your signature; your Turkish ID number (for Turkish citizens), or nationality and passport number or foreign ID number (for foreigners); your residence or workplace address; your notification email address, telephone, or fax number, if available; and your request. If applicable, relevant information and documents should also be attached. If you submit your request as specified above, the Company will process it free of charge within the shortest time possible and no later than thirty (30) days. However, if the process incurs a cost, you may be charged a fee in accordance with the tariff set by the Personal Data Protection Board.

COMPANY CONTACT INFORMATION

İşinolacak Bilgi Teknolojileri Yapay Zeka İnsan Kaynakları Ticaret ve Sanayi Anonim Şirketi

Address: Kozyatağı Mah. Saniye Ermutlu Sk. By Otell No: 3c Kadıköy / İstanbul

MERSIS No: 0482134812900001 | Tax Office/No: Erenköy Tax Office / 4821348129

Phone: +90 216 606 54 45 | Email: [email protected]

PTT KEP: [email protected]